MS Office 2000 Tutorials & Keyboard Shortcut

Keyboard shortcuts can save time and the effort of switching from the keyboard to the mouse to execute simple commands. Print this list of Word keyboard shortcuts and keep it by your computer for a quick reference.

WORD

Note: A plus sign indicates that the keys need to be pressed at the same time.


Action Keystroke

Document actions
Open a file CTRL+O
New file CTRL+N
Close a file CTRL+W
Save As F12
Save CTRL+S or SHIFT+F12
Print Preview CTRL+F2
Print CTRL+P
Show/Hide paragraph symbols CTRL+*
Spelling and grammar F7
Help F1
Find CTRL+F
Replace CTRL+H
Go To CTRL+G

Cursor movement
Select all - entire document CTRL+A
Select from cursor to beginning of line SHIFT+Home
Select from cursor to end of line SHIFT+END
Go to beginning of line HOME
Go to end of line END
Go to beginning of document CTRL+Home
Go to end of document CTRL+End

Formatting
Cut CTRL+X
Copy CTRL+C
Paste CTRL+V
Undo CTRL+Z
Redo CTRL+Y
Format painter CTRL+SHIFT+C
Left alignment CTRL+L
Center alignment CTRL+E
Right alignment CTRL+R
Justified CTRL+J
Delete previous word CTRL+Backspace
Apply bulleted list CTRL+SHIFT+L
Indent CTRL+M
Page break CTRL+Enter
Action Keystroke

Text Style
Font face CTRL+SHIFT+F
Font size CTRL+SHIFT+P
Bold CTRL+B
Italics CTRL+I
Underline CTRL+U
Double underline CTRL+SHIFT+D
Word underline CTRL+SHIFT+W
All caps CTRL+SHIFT+A
Change case SHIFT+F3
Subscript CTRL+=
Superscript CTRL+SHIFT+=
Make web hyperlink CTRL+K

Tables
Go to next cell Tab
Go to previous cell SHIFT+Tab
Go to beginning of column ALT+PageUp
Highlight to beginning of column ALT+SHIFT+PageUp
Go to end of column ALT+PageDown
Highlight to end of column ALT+SHIFT+PageDown
Go to beginning of row ALT+Home
Highlight to beginning of row ALT+SHIFT+Home
Go to end of row ALT+End
Highlight to end of row ALT+SHIFT+End
Column break CTRL+SHIFT+Enter

Miscellaneous
Copyright symbol - © ALT+CTRL+C
Date field ALT+SHIFT+D
Go to footnotes ALT+CTRL+F
Show/Hide ¶ CTRL+SHIFT+8
Thesaurus SHIFT+F7


EXCEL

Note: A plus sign indicates that the keys need to be pressed at the same time.


Action Keystroke

Document actions
Open a file CTRL+O
New file CTRL+N
Save As F12
Save CTRL+S
Print CTRL+P
Find CTRL+F
Replace CTRL+H
Go to F5

Cursor Movement
One cell up up arrow
One cell down down arrow
One cell right Tab
One cell left SHIFT+Tab
Top of worksheet (cell A1) CTRL+Home
End of worksheet
(last cell with data) CTRL+End
End of row Home
End of column CTRL+left arrow
Move to next worksheet CTRL+PageDown

Formulas
Apply AutoSum ALT+=
Current date CTRL+;
Current time CTRL+:
Spelling F7
Help F1
Macros ALT+F8
Action Keystroke

Selecting Cells
All cells left of current cell SHIFT+left arrow
All cells right of current cell SHIFT+right arrow
Entire column CTRL+Spacebar
Entire row SHIFT+Spacebar
Entire worksheet CTRL+A

Text Style
Bold CTRL+B
Italics CTRL+I
Underline CTRL+U
Strikethrough CTRL+5

Formatting
Edit active cell F2
Format as currency with 2 decimal places SHIFT+CTRL+$
Format as percent with no decimal places SHIFT+CTRL+%
Cut CTRL+X
Copy CTRL+C
Paste CTRL+V
Undo CTRL+Z
Redo CTRL+Y
Format cells dialog box CTRL+1



POWERPOINT

Action Keystroke

Document actions
Open a presentation CTRL+O
New presentation CTRL+N
Save As F12
Save CTRL+S
Print CTRL+P
Help F1

Presentation actions
Begin slide show F5
Next slide ENTER or
Down arrow key
Previous slide BACKSPACE or
Up arrow key
Activate pen tool CTRL+P
Erase pen strokes E
Deactivate pen tool CTRL+A
Show/Hide black screen B
Show/Hide white screen W
Show/Hide pointer & button A
End slide show ESC
Action Keystroke

Formatting
Select all CTRL+A
Copy CTRL+C
Cut CTRL+X
Paste CTRL+V
Undo CTRL+Z
Redo CTRL+Y
Bold CTRL+B
Italics CTRL+I
Underline CTRL+U
Left justified CTRL+L
Center justified CTRL+E
Right justified CTRL+R
Promote list item ALT+SHIFT+Left arrow
Demote list item ALT+SHIFT+Right arrow or TAB

Editing
Find CTRL+F
Replace CTRL+H
Insert hyperlink CTRL+K
New slide CTRL+M
Spell checker F7
Macros ALT+F8


Run the slide show and press the F1 key to view all keyboard shortcuts applicable when running a slide show.


ACCESS

Action Keystroke

Database actions
Open existing database CTRL+O
Open a new database CTRL+N
Save CTRL+S
Save record
SHIFT+ENTER

Print
CTRL+P

Display database window
F11

Find and Replace
CTRL+F

Copy
CTRL+C

Cut
CTRL+X

Paste
CTRL+V

Undo
CTRL+Z

Help
F1

Toggle between Form and Design view
F5



Other
Insert line break in a memo field CTRL+ENTER
Insert current date CTRL+;
Insert current time CTRL+:
Copy data from previous record CTRL+'
Add a record CTRL++
Delete a record CTRL+-

Also visit for Office 2000 Tutorials http://www.fgcu. edu/support/ office2000/


Action Keystroke

Editing
Select all CTRL+A
Copy CTRL+C
Cut CTRL+X
Paste CTRL+V
Undo CTRL+Z
Redo CTRL+Y
Find CTRL+F
Replace CTRL+H
Spell checker F7
Toggle between Edit mode and Navigation mode F2
Open window for editing large content fields SHIFT+F2
Switch from current field to current record ESC

Navigating Through a datasheet
Next field TAB
Previous field SHIFT+TAB
First field of record HOME
Last field of record END
Next record DOWN ARROW
Previous record UP ARROW
First field of first record CTRL+HOME
Last field of last record CTRL+END